[City, ST zip]
Dear Mr./Ms. [Vendor Contact]:
As part of the University of Alabama’s Year 2000 Project, we are identifying all hardware, software, and firmware resources and assessing them for Year 2000 compliance. We define a product as being Year 2000 compliant when functionality is not affected by dates prior to, during, and after the year 2000. In particular:
- No value for current date will cause any interruption in operation.
- Date-based functionality must behave consistently for dates prior to, during, and after year 2000.
- In all interfaces and data storage, the century in any date must be specified either explicitly or by unambiguous algorithms or inferencing rules.
- Year 2000 must be recognized as a leap year.
Currently, we have identified (one/several) of your product(s) as part of our inventory.
We need your help and cooperation in determining the compliance status of (this/these) product(s). Please return the compliance information to [Contact Person] by [Date]. If it is more convenient, you can fax the response to [Contact Person] at [205-348-fax#] or send an E-Mail to [Contact.Person@ua.edu].
Thank you for your prompt attention to this matter. If you have any questions about this request, please contact me at [205-348-xxxx].
The University of Alabama