compliance letter

[Current Date]

[Vendor]
[Address]
[City, ST zip]

Dear Mr./Ms. [Vendor Contact]:

As part of the University of Alabama’s Year 2000 Project, we are identifying all hardware, software, and firmware resources and assessing them for Year 2000 compliance. We define a product as being Year 2000 compliant when functionality is not affected by dates prior to, during, and after the year 2000. In particular:

  • No value for current date will cause any interruption in operation.
  • Date-based functionality must behave consistently for dates prior to, during, and after year 2000.
  • In all interfaces and data storage, the century in any date must be specified either explicitly or by unambiguous algorithms or inferencing rules.
  • Year 2000 must be recognized as a leap year.

Currently, we have identified (one/several) of your product(s) as part of our inventory.

Vendor:
Product ID:
Make/Model:
Description:

We need your help and cooperation in determining the compliance status of (this/these) product(s). Please return the compliance information to [Contact Person] by [Date]. If it is more convenient, you can fax the response to [Contact Person] at [205-348-fax#] or send an E-Mail to [Contact.Person@ua.edu].

Thank you for your prompt attention to this matter. If you have any questions about this request, please contact me at [205-348-xxxx].

Sincerely,

 

[Contact Person]
[title]
[department]
The University of Alabama

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